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Status Already exists
Categories Reports
Created by Eliza Crawford
Created on Oct 22, 2024

Create Report of Reports to see which reports are shared externally

What is the challenge?

I want to build a report of all our reports in order to archive old & out-of-date reports.

I especially want to build a report to see all reports that are shared externally as webpages so that I can ensure they're being shared in the right way. I understand that administrators can see that when they go to Settings -> Account -> External Sharing, but other users cannot.

Once I have this report, I will be able to monitor any new reports that are shared externally and flag if they shouldn't be shared externally.

What is the impact?

I do not have visibility of which reports are shared externally in order to moderate.

Describe your idea

Give users the ability to create reports on reports with a field that I can add to view whether or not the report is shared externally.

  • ADMIN RESPONSE
    Oct 24, 2024

    Thank you for your idea. This is currently possible using the Roadmaps > Overview page. Choose the All page to view all reports, then set the Shared externally filter to Yes. You can also sort by date modified to find any older reports that are still shared.

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