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Status Future consideration
Categories Notes Product
Created by Guest
Created on Dec 19, 2018

Permission Individual Notes

As a creator of a Note, I need to apply permissions at the individual Note level for sensitive information or until content is ready to be shared. 

This functionality exists in Atlassian, Box, and other content mgmt spaces and it's limiting the ability for teams to move content info Aha! & really leverage it as a the source of truth for a Product.

Applying View status for everyone in our company for all products is critical for general transparency & accountability but at the same token, PM's & their teams need to have the flexibility at this level. 

  • Attach files
  • Anna Murray
    Sep 14, 2023

    We have an extensive hierarchy with 3 business units, many product families in each business unit, and many products in each family.

    We’ve set up Product Managers to be Contributors for their product families

    We’ve set up the whole company as Reviewers (we are an ISV, so the majority of our employees are technical in nature).

    Our “globally shared” documents that we want to use for sharing the consistent information across our company are put at the top of the hierarchy – Company level.

    • Company – Shared Notes

      • Business Unit 1

        • Product Family 1 or more

        • Products 1 or more

      • Business Unit 2

        • Product Family 1 or more

        • Products 1 or more

    • Business Unit 3

        • Product Family 1 or more

        • Products 1 or more

    We have a leadership team of about 8 product managers that I want to be able to contribute to those central notes, but not put the undue burden on them of being responsible protecting all the data across the company.

  • Emily Millman
    Jul 18, 2023

    We house user guides and some standard procedure documents within Aha!, but the inability to lock editing permissions and see a clear version history is a bit crippling and introduces an amount of risk that we're uncomfortable with.

    1 reply
  • Alex Tsuranov
    Nov 14, 2022

    As a creator of a note I need the ability to restrict read and edits permission only to certain users.

    Or least possibility to lock Notes I created from any editing (intentional or accidental) by other contributors.

  • Guest
    Oct 12, 2021

    As a creator of a note I need the ability to restrict read permission only to certain users. I want that only certain people can see a document and that not all users can immediately read the documents I create.

    This would be a significant disadvantage compared to Confluence, which we currently use.

  • Pamela Thomas
    Aug 19, 2020

    I want a way to block other users from making changes on the Notes page.

    So that I can keep unexpected/unwanted updates from happening because users thought they were clicking a link, but instead clicked on white space and edited the page.

    Luckily, there is "History" to correct the unwanted changes.

  • +2