Need the ability to apply an updated Release Template to an existing release

Currently, the Release Template for Phases and Milestones only applies to new releases created and there is no way to apply a Release Template to an existing release, or to update an existing release with a new/updated Release Template.  This would be extremely helpful, as we have created our release Road Map, but are still defining the Phases and Milestones for our processes.

  • cheryl fetchko
  • Mar 7 2016
  • Future consideration
Release time frame
  • Oct 1, 2018

    Admin Response

    As described, the Release template only applies to newly created releases. One potential workaround would be to add a new release, move your features to the newly created release (with your new release template), and remove the old release.

    Applying templates to existing releases is not currently planned on our roadmap, but we will continue to monitor customer feedback here.

  • Attach files
  • Guest commented
    May 26, 2016 17:58

    The workaround described here makes it difficult if not impossible to maintain tracking of status updates for releases, which we'd really like to have throughout the lifecycle of our projects to measure and improve on that lifecycle.

  • Guillaume Etorre commented
    October 19, 2016 13:03

    Feature is vey much necessary so that process and product people can work in the same timeframe.

  • Sharif Alvis commented
    February 18, 2017 17:32

    Agreed that this is an imperative feature. The lack of it severely decreases the ease-of-use of Aha!

  • Thomas Dhollander commented
    July 13, 2017 11:52

    We got started with Aha some time ago and defined quite some releases, that are synced to work in Jira. Our processes are maturing and we are planning to use different release phases / milestones. However, applying these to existing releases turns out to be impossible. It would already help a lot to get the ability to override the full schedule of the release. 

    Thanks for considering this

  • Tom G commented
    October 24, 2017 09:54

    This is the first 'issue' I've come across during my trial of the software. It makes modifying/testing release template changes very painful. I have to remove all features from a release, delete the release, make a new one and put all the same features back in.

  • Ellen Sutton commented
    February 27, 2018 18:02

    Agreed. This is def a pain point for myself as well.  Especially since I sync my releases with Aha, generating Versions.  So to do this workaround, I have to create a new release, sync with JIRA, move features over, delete the other version in JIRA, make sure all the JIRA tickets also move over to the new Version.  All the while trying to not confuse the dev team working off things in JIRA.

  • Julie Edwards commented
    March 06, 2018 14:48

    The workaround is not suitable.  If you follow this workaround, you also need to recreate Comments assigned at the Release level via Copy/Paste. re-add attachments, re-populate release fields etc. which is cumbersome and ultimately impacts the credibility of the audit trail of Comments.

     

    It would be far better to be able to update a release template and have the choice as to whether the updated template is cascaded to existing in-flight releases or just applicable to new releases.

  • Julie Edwards commented
    March 23, 2018 12:08

    Another reason why this workaround is unsuitable is that where Aha is integrated with JIRA, this will mess up the integration as the JIRA elements will continue pointing to the "original" Release - so everything would also need to be Sent over to JIRA again and remapped.

  • A Hill commented
    September 29, 2018 01:43

    This workaround does not work as we create multiple linkages prior to a parking lot becoming a release.  We use aha to simplify our workflow and eliminate a lot of busy work.  This makes things much more complicated.  Also, we are now seeing the possibility of two different templates (major vs minor releases) and the ability to swap them out would be tremendous. 

  • Julie Edwards commented
    October 01, 2018 15:42

    The workaround also causes problems when existing releases and features have been synched to JIRA. 

  • Sherri Netherby-Cox commented
    November 07, 2018 22:25

    Need this capability most urgently.  My users are not happy with the workaround I have for this item.  Our releases are basically populated with bogus dates in order to have the phases and milestones that we EVENTUALLY need - I am pasting the support ticket that I filed today (11/7/18)   below:

     
    Hi There,
     
    I have been trying to figure out how to accommodate my team’s request to simplify our current release template until the release has been approved and committed to by teams that track their work outside Aha.   Please see the attachment named  “current_release_template.png”    Please note the text in red in that particular image. 
     
    Currently, when a release is created, the full release template is pulled in.  Initially, any dates contained in the phases and milestones from the Design Phase through the Transition Review Gate are completely bogus.   A release may sit in this state for a couple of months or more.  As a part of the Strategy Review Gate milestone, the viability of the project is confirmed, and only then do those dates become real and get changed to the appropriate entries.
     
    This causes many issues with my team and the use of Aha as my team is only in control of the phases and milestones shown in the “simplified_template.png” .    My team doesn’t take the rest of the dates seriously, as they should not, until the Strategy Review Gate milestone has been satisfied.  Human nature being what it is – and they are busy folks – they don’t always take the time to note whether or not a release has passed through that gate,  so I get the complaint “None of the dates in Aha are right !” and “Why do we need dates in Aha that are completely fabricated?”. 
     
    And now for my support question.   Is there a way to use multiple release templates in a single release?   My team really likes the one shown in “simplified_template.png” for a couple of reasons.  The first is that there is an immediate recognition of where a proposed release is at, less noise in Aha, greater confidence in the release schedule and so on.   And once the release is “real” we would then want to add the rest of the phases and milestones shown in between the red lines in  “current_release_template.png”
     
    If I cannot use multiple release templates in a single release, I am hoping for a suggestion as to how I should handle this in Aha.  Unfortunately this isn’t something that can be handled via a feature.  We do not have traditional features like a development org would – we offer user training.  Our features are used to denote delivery method and NOT the actual course content.   There are 10 ways of delivering each course – we almost never select all 10 ways, but if we did then there would be 10 Stock “features” attached to the release.  Ie Cisco Teaches Me v1.0 – Instructor Led  would be a “feature”.
     
    Hopefully this all makes sense.   If not please reach out to me and I will gladly hop on a call and explain further.

    Thanks!!
    -Sherri