Reviewer users and adding comments

Currently, there are 4 levels of users: Product Owner, Contributor, Reviewer, and Viewer. Specifically to the Reviewer level user, it was discovered that Reviewers are not able to add in a Public Comment in Aha (from the Aha Product Portal) for Ideas. Reviewers can add Private Comments, but not Public Comments.

Reviewers should be able to add both types of Comments. I have attached an email thread with my use case and request.

  • Kenneth Yan
  • Aug 29 2016
  • Unlikely to implement
Release time frame
  • Jan 14, 2017

    Admin Response

    As noted, Reviewers can only add Private comments to ideas in Aha!, while Product Owners and Contributors can add both Private an Public comments in Aha!

    When a public comment is posted on an idea via Aha!, the comment is posted as an Admin user (see attachment). This allows your product owners and contributors to post an official public response to the idea (versus a reviewer who as a result of their permission level, likely should not be responding to ideas in an official “admin” capacity.

    With this in mind, Reviewers can post Public comments in the ideas portal, where they will not be designated as an "Admin."

  • Attach files
  • Admin
    Chris Waters commented
    August 29, 2016 20:40

    Kenneth I removed the attachment because it might disclose some unnecessary information (like your email address). I think your request description is self-explanatory without the attachment.

  • Kenneth Yan commented
    August 29, 2016 21:03

    Ah, good point. Thanks Chris for removing. I forget that the idea is visible by others.

    Kenneth

  • Kenny Johnston commented
    November 07, 2016 19:26

    After exchanging emails with the support team I was encouraged to contribute to this idea.

    Reviewers are currently unable to change an idea’s status, visibility in the portal, score ideas, or even post public comments without navigating over to the idea portal (as this idea describes).

    It seems like there is a missing level here because a Reviewer really can’t review the ideas in a meaningful way, or even move them past the Pending Review state (so there is a nomenclature breakdown as well).

    We have 8 people that desire to work as reviewers, with a process around reviewing ideas (they don't need access to features, releases or anything up from there), but we would currently have to upgrade them to Premium level to make them Contributors with access to much more than they need - and at a steep price for the amount of the app they're desiring to use.

    While this idea addresses one aspect of what it takes to review ideas (public commenting), it's critical that a person/team reviewing ideas be able to move those ideas between states as well. Ideally, they would be able to harness the scorecard and provide an admin response as well and I can understand if these need to be paid for features (but they don't need to be full rate at the highest tier).

  • David McLean commented
    February 02, 2017 12:08

    I have selected reviewers who have access to the ideas portal. When they comment on the ideas portal the comments appear as Public comments inside Aha!

  • Kevin Woley commented
    March 24, 2017 21:28

    In our case, our idea's portal is used by internal people only - while I get the point of why reviewers in some situations should not be able to comment "publicly" for some uses of Aha!, in our case we really do want everyone's comments to be visible to the entire company to encourage collaboration and shared understanding. We have a very open environment and we want our tools to reflect that.

    Having a configuration point in Aha! to allow this type of thing (i.e. give reviewers more permissions than the default) would certainly make Aha! easier to use and more valuable for our organization.

  • Josh Liberty commented
    August 14, 2017 12:01

    I don't get the official responses.

    Sure, you don't want reviewer comments to show up as "Admin" in the ideas portal. Fair enough. But why not simply show them without the "Admin" label in the ideas portal? So whenever a public comment is added via aha by a collaborator/PO (aka "admin") it'll show up as admin, and whenever it's added by a reviewer, it won't be shown as an admin...

    The current situation is a weird mess where I need to ask fellow Aha users to comment in the ideas portal itself instead of within aha, just so that other people will be able to see their responses. This makes life pretty difficult.

  • Dave Skender commented
    September 07, 2017 16:49

    I agree with OP here.  "Reviewer - can comment throughout and respond to To-Dos. Can also create Ideas from within Aha!" is the documented permission on the site.  It doesn't make sense to force a Reviewer to go out to the Ideas portal to add a comment (either public or private).  They are also unable to add a Public comment if the Idea is indicated as not visible (I get that that doesn't make much sense anyway, but why not)?  Makes sense to set the "Admin" label based on user role, at time of submission, rather than by location of submission.

  • Leanne Miller commented
    27 Apr 11:50

    I think you need to rethink this one and find a way to allow Reviewers to post Public comments from inside of Aha.  Only the Product Owner's Comments should be posted as an Admin response.  I could have numerous Aha users want to make comments on an Idea from inside of Aha and would NOT want them to display as the Admin Response.  I thought that was the whole point of the button to post an Admin response.  It's all very confusing and forcing our Aha users to bounce back and forth between the application and the portal to complete their Review process is completely unmanageable.  We have many groups who need access to do this only for Ideas, and to have to pay $1,800 a year just for them to be able to change an Idea status or add a Public Comment is crazy.

  • Guest commented
    03 Oct 15:52

    I want to come back to this ticket as reviewers really should be able to comment directly in Aha instead of having to use the idea portal or private comments as a work around. Licenses are expensive and we've been pushing to assign people as reviewers as a cost saving method and were told they would be able to comment. If a user has reviewer rights, they should be able to leave a comment directly in Aha on the ticket-having to go to the idea portal for every comment they need to leave is not time efficient by any means, especially during our holiday season. 

  • Don Walsh commented
    11 Oct 17:15

    I echo the comments of an internal use case for the ideas portal.  For an internal ideas portal (basically a product review board), we have Product Owner users that are responsible for the ideas discussed, ranked and promoted to product teams in Aha.  Then there's a wider population of internal SME's that would view and comment based on their expertise to assist in prioritization.  Like other commenters, it's not feasible for all of the SME's to have PO accounts, nor would they ever make continued use of them.  They're "reviewers."  Then there's the total population of the company that will be Portal users only.  It's fine for the latter group to only comment publicly in the portal because that's the only interface they'll have.  The SME's have wider responsibilities however, and the experience for this in this use case isn't good.

  • Guest commented
    12 Oct 08:31

    Completely agree with all the comments here. An additional frustration is that the links in the email notifications from the ideas portal point directly to the idea within AHA! When a user clicks "view comment" they get directed to the idea in AHA! and can't comment. They then have to scroll up, click "View in Portal" and then add a comment. Not intuitive at all. Too many steps here to promote collaboration throughout the business and causing a lot of frustration.