Weekly Summary Email Includes Edited Features as Active Features

As a Product Manager, I want stakeholders of my Product to receive a weekly notification of the features that I have created, deleted, or edited within the past week, so they can see which features are actively being developed and investigated as opposed to sitting static in the backlog with no changes.

The Weekly Summary email is a great tool for alerting stakeholders about activity within the Product, but right now it only includes the last 5 features that were edited.  In reality I am creating, deleting, editing the feature fields, or modifying the requirements of a MUCH larger set of features during any given week.  

My stakeholders want to know the entire set of features that were actively worked on within the past week, so they can gather a more comprehensive and detailed analysis of truly all features that I am dividing my attention on.

  • Ben Hampton
  • Jun 16 2017
  • Already exists
Release time frame
  • Jun 19, 2017

    Admin Response

    Thank you for your idea. This already exists as the Active Features section of the Weekly roadmapping summary emails currently includes features which have been updated during the week. The features listed in this section will include the most recently updated features and will be capped by the max rows available in the email. The number of features listed will be between 5 and 15 depending on the number of other records included.

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  • Ben Hampton commented
    June 19, 2017 13:09

    Can you please clarify?  I am looking at a Weekly Summary Email's Active Features section now and only see 5 features listed.  These are features in which comments were added.  I know that I worked on about 25+ features and initiatives throughout the week by editing their descriptions OR adding/editing the requirements within them.  None of these are included in this email.

    I can't find a configuration help guide about how to include these additional features that I worked on and are truly the Active features.  Can you please direct me as to where I can configure this to be included because they are not right now.

  • Admin
    Austin Merritt commented
    June 19, 2017 17:13

    Hi Ben, my apologies. The list of features is actually capped in that section based on the overall max rows available in the email. Depending on the other records included, specifically releases and to-dos, the Active Features section will include the last 5 to 15 most recently updated features. I hope this helps.

  • Ben Hampton commented
    June 19, 2017 17:44

    Thanks for the clarification Austin!

    I would like to modify this idea then to be clearer in what I am requesting.  I would like to have a weekly summary email that includes all features that were modified based on the criteria of new/edited comments, edited feature descriptions/fields, new/edited requirements, and newly created features that is not capped at 5.

    The current email format does not indicate that the list is capped and makes it appear as if I only worked on 5 features to my external stakeholders.  Changing the wording would be a temporary resolution, but I do have stakeholders who want to truly see the full list of everything that I worked on to ensure that that my current efforts align with the company and product's direction.

    Should I submit that as a separate idea of edit this current one?

  • Ben Hampton commented
    June 19, 2017 17:47

    Also I couldn't find any additional documentation on weekly summary emails besides this posting.

    Unless it exists elsewhere, that page might want to be updated to include information about the capping of listed features.

  • Admin
    Austin Merritt commented
    June 19, 2017 20:33

    Hi Ben, you can update this idea and I can remove or update the admin response. I do have one quick thought based on the additional information in your previous comment. You might find that a hierarchy report and notebook is a better way to communicate this information to your stakeholders. It is designed to specifically to help with what you mention -- helping everyone see how work aligns with the company and product strategy. You can now add status and any other related information as well so you can truly customize it to exactly what your external stakeholders need.

  • Ben Hampton commented
    June 20, 2017 12:33

    Thanks for the suggestion Austin.  That is a useful report for showing the aggregate information based on various hierarchies, but I don't see an ability to filter out information that was conditionally edited with a certain time frame (in this case a week).

    The use case I'm looking to satisfy is to show the complete set of features that were actively edited within the past week so that my stakeholders can understand what types of features are currently being investigated for solutions, groomed by my Tech Team, or in development.

    Unless there is the ability to filter that hierarchy report by anything edited withing a time frame, then I'm not sure that actually satisfies the use case I am describing.