What is the challenge? |
Currently in order for a user to see or interact with a folder - they must have access to a report in that folder. In our environment - we have a predefined folder structure for reporting but unless we create a generic report and save it in that folder and have that report shared with all users |
What is the impact? |
Currently to showcase the folder structure to every user within the organization, I have to create a report within each folder and share that report with the entire organization. We currently have 47 folders within our report library and as a result - this requires us to have 47 duplicate / unnecessary reports simply to be able to share the folder and/or make the user aware of it's existence. |
Describe your idea |
I'd like a couple solutions from this idea: As an administrator / Workspace owner, I'd like to have the ability to configure Report Sharing at the folder level and have all sub folders / reports inherit that sharing automatically. I'd also like toggleable controls to enable or disable inheritance on a folder. This propagation of permissions should work similar to how modifying the Report Sharing on a dashboard works today for all reports that are part of that dashboard.
As an administrator - be able to view / edit any presentation regardless of whether or not that presentation was shared with me as a collaborator. Once someone leaves our instance of Aha - Roadmaps, we are no longer able to access their presentation and have no way of recovering that data should it need to be accessed by other users and the report as a whole if shared as a web page becomes inaccessible if the user is disabled. This is data that belongs to the company, not the user and as an admin, I should have the ability to retrieve this data if needed. |
Update for the last point - Aha Support Pointed me towards the following support article: https://www.aha.io/support/roadmaps/strategic-roadmaps/presentations/manage-aha-presentation-access which has options for taking over a presentation - this doesn't fully solve the need of being able to view a presentation without actually being forced to take over / change ownership of the presentation.